How To Order Comdata Checks
How To Order Comdata Checks – This service allows an individual or company to make an appointment at a Vehicle Inspection Center (MIC) and pay for a vehicle inspection. This service is provided by the Rwandan National Police (RNP).
Vehicles that pass the inspection receive a certificate at the inspection center. Vehicles that fail inspection will be subject to a second inspection until they pass the inspection. A second visit will be booked within 14 days of the first visit.
How To Order Comdata Checks
The identification fee for requesting a vehicle inspection appointment is valid for 1 hour and will expire if not paid within the specified time and will need to be reapplied.
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The processing time for this service is 1 day and applicants must arrive at the Visitor Center on the time and date received in the confirmation letter after payment.
The service charge and certificate inspection depends on the size of the vehicle as described in the Royal Gazette. Click here for more information on page 26. Prices also depend on the visit made. (first or second time); The second visit is 20% of the first visit.
Note: The Vehicle Inspection Center will indicate the available slots/dates after the applicant selects the Inspection Center. Use the Payment Options screen to create a payment option number. Select the ‘EFT Payments’ radio button and specify other billing criteria. associated with the selected payment number Click the Add Invoice button on the Select Payments screen to display a list of matching invoices. and select the invoice to be associated with the selected payment number. When finished, click on Save.
Purchase details for the invoice selected under Selected Options in the Payments tab selected start from the Customer Care screen. For reviewing the information on the screen, Comdata needs to provide the customer with the required information in Buyer Information and Buyer Accounting.
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Page: BPVENFM – Customer Service; General Treeview path: Accounts Payable > Settings > Maintain Purchases – Purchases Tab
Page: BPVENFM – Customer Service; General Treeview path: Accounts Payable > Settings > Maintain Purchases – Accounts Payable
Although Comdata does not request or process payment information, if ‘EFT Payment’ is selected on the Select Payment tab, Customer account information must also be entered on the Customer Care screen. You can enter your digital account number in the Account number field. or enter a code number (e.g. #999999)
On the payment settings screen Enter/select the Company and Number options. and check the Use bank account box. Click on the Verify Settings button.
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The Verification Settings button will change to Verify Numbers Again. A message will appear at the top of the screen indicating the number of checks provided using the Comdata button.
All items must be checked in the Status column to enable the File Management button.
If required fields are not entered correctly on the purchase order screen, As mentioned in the previous step. The custom order button will be disabled. As shown in the example below.
Once all the information has been verified in the installation window. Click the Create Application File button to open a pop-up window to select the EFT format.
Blank Green Comdata Comchek
NOTE: For information about the buttons [Automatically upload files to FTP] See Comdata Automation for uploading and uploading files.
A pop-up window will open. It forces the user to select a program to open the file/application. After creating the file/application The file needs to be placed on the Comdata FTP server.
Payment/Order files are restricted file formats. which follows the specific file name As described in the Comdata Virtual Card AP-PS20-PS21 publication, the image below shows an example naming convention.
When connecting the code to Comdata, these three buttons are incomplete as following image:
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When the create request file button is clicked If the user attempts to cancel check settings on the Unset Check screen, a warning will be issued as shown in the screenshot below.
After creating the file/application The user will receive a response file containing the card number from the Comdata FTP server. This file needs to be imported and enabled.
When the selection icon is connected to Comdata, the Input Response and Input Format buttons and the Move to New Selection Code button can be used in the pop-up window that appears from the Comdata button on the Payment Settings screen.
Note: The Check Later button remains disabled. [Payment] will be enabled if the card ID number is not entered. Users can delete unnecessary reviews as quickly as possible.
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Click the Import Answers button to import and process the answer file containing the card number codes.
The card number coded response file is the default file format, which follows the PS00021 file name format:
Note: After this step If the user wants to send a check directly They must use the Comdata Allow Checks feature described in the section below: Comdata Allows Sending Checks After Card Number Codes The [Uncheck] button is disabled for records with index numbers. Because it is linked to COMDATA operations.
After processing the card number The next step is to import the recovery file from the Comdata FTP server and run it.
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Click on the Import Comdata button in the pop-up window from the Comdata button on the checkout screen to import the repair file and repair verification.
After the upgrade The value in the Paid invoice column is updated based on payment to the customer. Records for bounced checks have a status of “Y” while records for checks that do not bounce have a status of “N” as shown in the image above.
If the verification is correct and all items are marked with “Y”, enable the Verify Later button. and place the check under the selected number.
However, if some fixes are not updated. The Paid Invoices column includes records with a status of “N” as shown in the screenshot above.
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Unadjusted checks with a status of “N” can be combined and transferred to a new option to allow check deposit or after the fee has been paid. When a negative check is removed Recovery checks with status “Y” can be included under the current selection number.
Move Code to New Selection is used to move unselected checks to a new selection. When the record is set to “N” in the invoice payment column Moving to a new selection code is possible if the current selection code is associated with Comdata.
Note: When bringing past due checks to the new selection label. Instead of selecting individual invoices All customers are selected together. Any invoices attached to the selected customers that are due for payment will be processed at the same time. any payment From customers selected after payment are not included. After selecting the customer The bill from the currently selected number will be transferred to the new selected number.
Clicking the Move to New Option Code button will open the Select Vendor pop-up window. As shown in the screenshot above. where the user can select the appropriate vendor. To close this pop-up window and return to the control screen, Otherwise, to transfer the selected customer’s outstanding checks to the new selected brand, click the [Accept] button.
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After clicking the [Accept] button, the user can reinstall the selected icon in the new icon installation window.
If there are multiple code options It will cause an error as shown in the screenshot above.
After entering the newly selected number into the new code field, click the Move button. Verification will continue without upgrading from the original (first) option selected to the new code.
Note: Payment records will have the same information as before. The only difference is that they will use new selection numbers.
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The new selection code will be available in the Payment Options List window displayed from the Selection Code field on the Verification Preparation screen. The newly generated code will contain meaningful text. This is displayed below the previously selected code that was generated.
Note: The newly selected number will be associated with Comdata if the user wishes to select a different payment method. There may not be a check available.
Unrepaired checks with invoice payment status “N” will now be moved to the new selected number. Only repaired checks with invoice payment status “Y” remain under the original selection code. The Check Post button will be enabled and a check can be sent.
Note: The Review Post button is available only if all records have an invoice payment status of “Y”.
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Once all checks are completed under the selected icon and receive the Invoice Paid status.
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